Job Description

Executive Assistant

Are you an organized administrative professional who enjoys helping leaders and teams work effectively? Do you excel at managing schedules, coordinating office operations, and creating a secure, well-equipped workplace?

The Executive Assistant provides comprehensive administrative, facilities, and operational support to help the organization function efficiently and effectively. You will support senior leadership, manage office operations, coordinate facilities utilization, and help maintain a secure, well-organized, and well-equipped work environment.

You will perform varied administrative work under limited supervision, using specialized and multi-skilled capabilities developed through job-related training and significant on-the-job experience. The role may involve handling confidential information and serving as a first point of contact for the manager or department.

This position is fully onsite in Alpharetta, Georgia, Monday through Friday (five days per week).

Responsibilities:

• Managing calendars, appointments, meetings, conferences, and travel arrangements to optimize the time and effectiveness of senior leaders and department employees.
• Answering telephone, email, and mail inquiries; providing routine information; and directing complex matters to the appropriate colleagues.
• Initiating internal and external communications to convey requests, provide instructions, or obtain information on behalf of senior colleagues.
• Responding to routine correspondence using approved templates and tailoring responses for less common requests when needed.
• Preparing letters, memoranda, reports, and related documents using standard office software and detailed instructions.
• Producing, updating, and supporting Microsoft documents, databases, and departmental systems.
• Supporting administrative processes such as purchasing materials, entering budget information, and recording time and expenses.
• Receiving and screening visitors, answering routine questions, providing information, and directing requests appropriately.
• Supporting straightforward procurement activities by following established procedures.
• Coordinating office operations, facilities utilization, mailing and shipping, and workplace readiness.
• Developing working knowledge of relevant organizational policies, procedures, regulatory codes, and codes of conduct, and following required standards.
• Organizing your own work schedule, coordinating with support services, and assigning short-term tasks to others when necessary.
• Building and maintaining process and technical skills through assessment, development planning, training, and coaching.
• Performing all other duties as assigned.

Requirements:

• High school diploma or equivalent.
• One or more years of relevant administrative experience.
• Clear verbal and written communication skills.
• Proficiency with email, calendars, scheduling tools, instant messaging, standard office equipment, and common office software.
• Ability to prepare clear reports and professional documents for different audiences.
• Strong organization, prioritization, time management, and attention to detail.
• Working knowledge of office operations, including mailing and shipping, visitor management, and related policies and procedures.
• Digital literacy and awareness of workplace safety, privacy, and ethical requirements.
• Ability to use page-layout or desktop publishing software to create documents.
• Customer service skills with a focus on making people feel heard, valued, and confident in the support provided.

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Health Benefits: Comprehensive, multi-carrier program for medical, dental, and vision benefits.
• Retirement Benefits: 401(k) with match and an Employee Share Purchase Plan.
• Wellbeing: Wellness platform with incentives, Headspace app subscription, Employee Assistance, and time-off programs.
• Short- and long-term disability, life and accidental death insurance, critical illness, and hospital indemnity.
• Family benefits, including bonding and family care leaves, adoption, and surrogacy benefits.
• Health Savings, Health Care, Dependent Care, and Commuter Spending Accounts.
• In addition to annual Paid Time Off, up to two days of paid leave each to participate in Employee Resource Groups and to volunteer with your charity of choice.

U.S. National Base Pay Range: $59,200 - $98,600. Geographic differentials may apply in some locations to better reflect local market rates.

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

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